The best compliance programs 2025

When you create a small or medium-sized business, problems and doubts often arise that you don’t consider at first. Although you just want to focus on selling your product or service, small incidents begin to appear within the legal practices that you need to fix as soon as possible. And one of the most common has to do with digital compliance with regulations. 

Internal policies, data maps, behaviors, and data subject access requests (DSAR), and a long list of directives that arise unexpectedly. And, of course, you need to register and manage all of this professionally to avoid any type of problem or crime under the penal code.

For this, privacy program management platforms (in English Privacy Policy Management or PPM) and regulatory compliance have emerged. These provide you with the ability to manage all this and more (such as third-party risk management) on a single platform.

But what is the best compliance program you can find on the market? In today’s article, we will offer you an analysis with all the necessary documentation to choose the best solution for your company.

Why it is important to have a compliance program

If the acronyms GDPR, CPRA, or LGPD mean nothing to you, you’re in a business predicament. Every business needs to comply with dozens of security and privacy regulations, which is why it is useful to have a tool that can help you keep everything centralized without having to worry about anything else. For this reason, every company requires a Compliance Officer, a legal person whose main responsibility will be to comply with current regulations.

The problem is that many companies try to implement these solutions when it is already too late. That is, when a customer requests access to their personal data, when there is a security breach in the system, or when an unexpected audit arrives. The ideal time to implement this body within your business is at the starting point. Not having a proper privacy program can cost you thousands of euros in fines… besides your reputation.

That is why the sooner you integrate a privacy management platform, the better. On the other hand, these tools also allow you to automate workflows, respond to requests quickly, and map all the data that passes through your company. So, at the same time, you can save yourself long hours of work.

At GRC Tools we have tested the most popular platforms in the sector for a month, contacting providers and cross-checking with two external Data Protection Officers (DPOs). The result? A ranking of the 10 best privacy tools you can find for companies.

That said, there are two that are leading: OneTrust, with a score of 9.5 out of 10 thanks to its complete ecosystem and more than 300 modules; and TrustArc, with a score of 9.2 thanks to its powerful regulatory engine. But there are many more alternatives that fit each business. So it’s best to take a look at our comparison.

Comparative table: the 10 best privacy and compliance platforms in 2025

1. OneTrust: The Best Platform for Companies That Prioritize Privacy Compliance

After our analysis, we can easily conclude that OneTrust is the most comprehensive platform on the market for those who need a robust and integrated privacy system. While it depends heavily on each company’s needs, it is difficult to find any competitor that matches OneTrust in terms of its core functions.

OneTrust operates with a modular ecosystem that adapts to both startups and multinational corporations with millions of employees. Moreover, from consent management to ESG governance, everything is integrated within a single system, making it easy to use and comprehensive.

What We Like Most About OneTrust

• It features a visual RoPA builder that allows creating records of processing activities through a drag-and-drop system, without the need for technical knowledge.
• Includes a generative AI (GenAI) assistant capable of automatically drafting DPIAs from notes or natural language descriptions.
• Offers a very extensive marketplace with hundreds of integrations and add-ons, facilitating its connection with other security tools.
• Stands out for its real-time updated regulatory coverage. Any changes in laws such as GDPR or CPRA are quickly reflected in the templates, policies, and workflows available within the platform. This makes it very unlikely for your entity to engage in any improper conduct.

What We Like Least About OneTrust

• One of the main barriers to adopting OneTrust is its interface, which can be overwhelming for new users. The number of options, control menus, and settings available from the start requires dedicating considerable time to training.
• It has a segmented pricing model. The platform is based on a modular system in which each functionality — from cookie management to DPIA creation — is contracted separately. This means that as the company grows or needs new capabilities, the cost can escalate rapidly.

OneTrust Plans and Pricing

OneTrust’s billing model is usage- and module-based. The average for a medium-sized company is around €10,695/year, but it can vary greatly depending on size, data volume, and support needs.

2. TrustArc: The Best Option to Automate Regulatory Tracking 

Beyond OneTrust, there are other interesting options worth trying. The second in our ranking is TrustArc, which has established itself as a reliable solution both for regulated environments and for multinationals that need to stay up to date with regulatory changes.

Its policy engine allows new laws to be applied in a matter of days, making it a great tool for government agencies and similar entities. Its purpose is, therefore, to ensure compliance with requirements to maintain your business integrity.

What We Like Most About TrustArc

• Policy templates and assistants are automatically updated as soon as there is a regulatory change. This means your compliance team can react within days to each change.
• It allows you to visualize your organization’s regulatory coverage clearly and structurally. The system includes, in turn, interactive maps and dashboards that allow the identification and implementation of applicable laws for your operations, by country, industry, or data type.
• Its impact assessment engine is one of the most robust on the market.
• It offers preconfigured and adaptable flows for DPIAs, which saves time for legal teams and minimizes errors in risk analysis processes.

What We Like Least About TrustArc

• Its user interface, although functional, feels outdated compared to other platforms in the sector.
• The total cost of TrustArc is quite high. Although it offers advanced functionalities, the average annual price, plus additional costs for modules or customization, ends up being very significant. In this case, its implementation is only advisable for large corporations.
• Despite its excellent regulatory coverage, some functions require manual configuration to adapt to specific contexts.

TrustArc Plans and Pricing

The standard cost is around €20,460, although it also has some more affordable entry options for SMEs. However, it requires contacting a sales representative to contract it.

3. BigID: An Ideal Platform for Discovering Personal Data

Another very interesting option is BigID, a platform designed for companies that handle large volumes of sensitive data. It is not so much a casual tool as a specialized privacy platform for specific businesses. Its ability to scan complex structures and automatically tag data is its greatest added value. However, it is also adaptable to somewhat smaller types of companies.

What We Like Most About BigID

• BigID’s star feature (and the reason it ranks so high) is its ability to scan large volumes of structured and unstructured data using machine learning algorithms.
• Its continuous learning system adapts to the context of each organization. As data is tagged, BigID improves its accuracy, helping teams maintain an up-to-date inventory.
• BigID is fully compatible with on-premises and cloud infrastructures. This allows companies operating in hybrid environments not to have to modify their systems to integrate BigID.

What We Like Least About BigID

• Its implementation is neither immediate nor simple. It requires a qualified technical team to correctly integrate the platform with each company’s infrastructure, which can be very burdensome.
• BigID’s pricing model is neither transparent nor standardized. The final cost varies significantly depending on needs.
• BigID’s advanced focus on data discovery, while powerful, may involve a longer and more complex initial process than other platforms with a more “plug & play” system.

BigID Plans and Pricing

BigID does not offer standard public prices. Contracts are customized according to usage and data volume, although costs tend to be high.

4. Securiti.ai: A Simple Solution for Complex Environments

Here we are getting into the details. Securiti.ai is a platform designed for organizations that require, without a doubt, a high degree of automation and unified management of privacy, security, and governance. It is especially suitable for large companies and government or medical institutions operating across multiple clouds and needing to coordinate large teams.

What We Like Most About Securiti.ai

• One of the main strengths of Securiti.ai is its ability to centralize everything related to privacy, governance, and security in a single “command center”.
• Its connectivity engine is very powerful: it has more than 1,000 pre-built connectors that enable quick integration with SaaS, IaaS, and on-premise infrastructures
• It incorporates artificial intelligence in practically all its processes, which greatly speeds up its detection and intervention processes to maintain your company’s legal compliance.

What We Like Least About Securiti.ai

• Access to this platform is only available by quotation, which means going through a complex commercial process
• The initial data mapping requires a high configuration effort.
• The platform is very powerful, but its deployment is not immediate.

Securiti.ai Plans and Pricing

Securiti.ai does not publish standard prices. According to market references, enterprise plans start at six figures annually for companies with 10,000 employees or more. To get a tailored quote, it is necessary to contact their sales team directly.

5. Osano: A simple and fast option for SMEs

So far we have highlighted the most powerful privacy platforms, but what about usability? Many SMEs only seek compliance without complications, so proposals like Securiti.ai or BigID might be too much for them. That’s where Osano comes in, a very simple option that, although not the most powerful, complies without difficulties.

What we like most about Osano

• Its value proposition revolves around simplicity. It allows configuring cookie consent, creating a DSAR portal, and drafting privacy policies without writing a single line of code.
• Everything is managed from a clear and intuitive interface, ideal for companies without legal or technical teams.
• A distinguishing feature is its promise of “no fines, no penalties”. It offers legal and functional advice with a guarantee that provides peace of mind to companies.
• It has an integrated legal chat and a basic layer of legal support that is especially useful for SMEs that cannot afford constant external advice.

What we like least about Osano

• It is designed to cover the essential needs, but falls short when it comes to in-depth data discovery or complex governance flows.
• Although the product is accessible, its capabilities are limited for companies planning to scale.

Other privacy platforms and compliance programs you should consider

The Top 5 should be enough for companies looking for a quick solution. But if you want to dive deeper, it’s interesting to take a look at these other four options that ranked slightly lower in our list. These are privacy platforms for companies that could also be ideal for your business:

DataGrail

DataGrail stands out for its specialization in SaaS (Software as a Service) environments, with more than 2,000 integrated connectors that allow real-time mapping of data flows between business applications. It is a solution specially designed for marketing and sales companies, where visibility, modification, and automation of consents are essential.

Its API-based approach makes it very powerful in cloud environments, but it does limit its capacity to scan on-premise systems. Its ease of integration and user-friendly design make it a very worthwhile option for companies that fit these environments.

WireWheel

Although it lacks the strength of others like OneTrust, WireWheel is a viable option for medium-sized companies that need to manage PIAs, DSARs, and third-party connections without technical complications. Its interface is also very intuitive, carried out with live assistants who guide you through the setup.

Despite not including automatic data discovery, it allows exporting reports and evidence for audits in just a few clicks. If your organization already knows which data it handles and only needs a well-structured and easy-to-use privacy solution, WireWheel can be a great ally. ### Collibra

Collibra is a platform designed for large companies that already manage huge data catalogs and need to unify governance, quality, and regulatory compliance requirements into a single tool. 

That said, its initial configuration is complex and its learning curve steep. Also, specific privacy capabilities are not included in the basic packages, which can involve a considerable investment. Basically, it is a very powerful platform but not suitable for all companies.

Privado

Privado is the most different proposal on the list, as it is designed by and for development teams. This tool scans Git repositories (like GitHub or GitLab) to detect personal data flows in the code and build automated treatment maps. It is perfect for preventing privacy issues before deploying a new feature, although it is not very useful beyond that.

The platform offers a free open source core and enterprise versions on demand. It is still maturing in management aspects outside the engineering environment, but its proactive and automated approach could make it stand out greatly in the coming years.

Zscaler Private Access (ZPA)

ZPA is a platform that focuses on Zero Trust security. Thus, it is not a pure PPM platform, although it offers an additional layer to protect access to applications that handle sensitive data. It has a network of more than 150 data centers.

Its main strength lies in the granularity of its access policies, which allow enabling privacy features without exposing the entire network. However, its implementation is complex and many key services require high subscription levels.

Compliance programs for companies we do not recommend

During our research, we also came across privacy management platforms that did not pass our quality tests, either due to low performance, lack of essential features, or a poor user experience. In particular, we discard tools that do not have DSAR flow automation, that do not allow building clear records of processing activities, or that present interfaces so technical they become inaccessible to non-specialized teams. 

That is why we believe the 10 platforms listed are the best for each business. While each adapts to a different environment, they offer enough advantages and adaptability so you don’t have to look beyond the list.

Which option to choose?

In summary, what is the best privacy and compliance platform for your company?

If what you need is an all-in-one platform that scales from simple cookie banners, implementing a whistleblowing channel, or even conducting risk assessments in artificial intelligence, OneTrust remains the most complete and powerful option on the market.

But you have other options that we also recommend and can work better depending on what each one is looking for. TrustArc, for example, offers a simpler approach that might fit better with your work. And BigID offers a very robust solution for large companies.

Whatever your choice or business objective, investing a few thousand euros today in a good privacy solution is infinitely wiser than risking a 20 million euro fine for corruption and GDPR non-compliance… not to mention the sleepless nights it can cause.